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HRMS Recruitment Suite

Internal Softwares

A custom-built recruitment management suite designed for hiring across mega infrastructure projects. Comprising Manager Direct Access for top-level requisition approvals, a Recruitment Tool for complete hiring workflows, and a Candidate Portal for direct applications, the platform streamlines end-to-end recruitment. Fully integrated with ZingHR, Microsoft D365, and the client’s job portal, it enables real-time analytics, loss-of-revenue tracking, and policy enforcement.

May 16, 2023

2 years

Enterprise Recruitment System

Problem Statement

The client, a global infrastructure consultancy, struggled with low adoption and inefficiencies in recruitment due to rigid off-the-shelf tools, unintuitive UIs, and mismatched stakeholder expectations. Hiring delays led to significant loss of revenue as niche, RFP-specific positions remained vacant. Without analytics or process standardisation, management lacked accurate data to optimise hiring flows and enforce policy adherence across teams.

Problem Statement

Approach

We engaged all stakeholder groups—HR, recruiters, tech teams, and CMD—to map real hiring workflows, pain points, and integration needs. Leveraging this, we built a modular suite with Flutter-based cross-platform apps, a vendor-agnostic MongoDB database, and API integrations to ZingHR, Microsoft D365, and the client’s job portal. Custom dashboards with PowerBI tracked loss-of-revenue metrics, and automated checks ensured SOP compliance.

Solution Overview

The HRMS Suite delivers a unified recruitment ecosystem: Manager Direct Access for requisitions and approvals, a Recruitment Tool for operational workflows and background checks, and a Candidate Portal for public applications. Fully configurable per team, it allows custom workflows, SOPs, and UI themes. Integrated analytics deliver real-time hiring performance insights, while policy enforcement features guarantee compliance at every stage.

Solution Overview

The HRMS Suite delivers a unified recruitment ecosystem: Manager Direct Access for requisitions and approvals, a Recruitment Tool for operational workflows and background checks, and a Candidate Portal for public applications. Fully configurable per team, it allows custom workflows, SOPs, and UI themes. Integrated analytics deliver real-time hiring performance insights, while policy enforcement features guarantee compliance at every stage.

Fully Customisable Platform

From workflows and SOPs to form fields, approval flows, and even interface colours, every module can be tailored per team—enabling one platform to serve diverse hiring projects across multiple sectors.

Fully Customisable Platform

Integrated Policy Enforcement

Mandatory background verifications, PAN checks, and SOP validations are built into the recruitment flow, ensuring 100% compliance and eliminating manual enforcement gaps.

Integrated Policy Enforcement

Mandatory background verifications, PAN checks, and SOP validations are built into the recruitment flow, ensuring 100% compliance and eliminating manual enforcement gaps.

New Metrics for Reviews

Real-time, high-coverage data from the platform enabled the introduction of new recruiter performance metrics, significantly improving quarterly review objectivity and accuracy.

New Metrics for Reviews

Real-time, high-coverage data from the platform enabled the introduction of new recruiter performance metrics, significantly improving quarterly review objectivity and accuracy.

Seamless System Integrations

Deep integration with ZingHR, Microsoft D365, and the client’s web portal eliminated data silos, streamlined requisitions, and automated job posting across platforms.

Seamless System Integrations

Deep integration with ZingHR, Microsoft D365, and the client’s web portal eliminated data silos, streamlined requisitions, and automated job posting across platforms.

Impact

The HRMS Suite transformed recruitment into a transparent, measurable, and policy-driven process. Real-time analytics empowered data-based decision-making, while full configurability allowed the platform to adapt to niche infrastructure hiring needs. By aligning stakeholder goals and enforcing compliance, the client achieved measurable reductions in losses and improved recruiter accountability.

21% reduction in hiring losses

100% SOP adherence

Quarterly recruiter appraisals via live data

21% reduction in hiring losses

100% SOP adherence

Quarterly recruiter appraisals via live data

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